Data protection

Personal data refers to specific data about the personal or material circumstances of a particular or identifiable natural person, including, for example, names, addresses, telephone numbers and e-mail or IP addresses.

When you visit this website, the following data are automatically collected and processed as part of the provision of services:

• IP address or domain of the computer accessing the website
• Date and time of the website access
• Volume of data transmission
• Success or failure of a page request

These data are processed to enable the technical provision of the website and may also be used for internal system statistics, system stability and security. The data are stored for a maximum of seven days. As a rule, these data are not directly related to a person.

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR. The collection of data to provide the website and the storage of data in log files is essential for the operation of the website. Consequently, it is not possible for the user to object to the collection of such data.

Cookies are pieces of information that are transferred from our web server or third-party web servers to the user’s web browser and stored there for later retrieval. Cookies may be small files or other types of information storage.

This privacy notice informs users about the use of cookies for pseudonymous reach measurement.

If users do not wish to have cookies stored on their computer, they are requested to deactivate the corresponding option in their browser’s system settings. Stored cookies can be deleted in the browser’s system settings. Deleting cookies may restrict the functionality of this online service.

You can reject the use of cookies for reach measurement and advertising purposes via the deactivation page of the Network Advertising Initiativev (http://optout.networkadvertising.org/) as well as on the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).

Our website has contact and booking forms that can be used to contact us electronically. If users choose this option, the data entered in the mask will be transmitted to us and stored. In the case of the contact form, this includes the following data:

• Name
• E-mail address
• Message

Booking form:

• Name
• Address
• Telephone number
• E-mail address
• Message
• User’s personal information

Application form for permission to film:

• Name
• Address
• Telephone number
• E-mail addressMessage
• Individual information about the filming date
• Name of the head of the film crew
• Cell phone number of the head of the film crew

At the point when the message in our booking form is sent, the following data will be stored:

• User’s IP address
• Date and time

Data will only be transmitted to third parties in order to process contracts for booked educational programs. This means passing on data to the responsible guides. The transmitted data will be deleted after completion of the booked educational program in accordance with data protection regulations.

When you send your message you will be asked with reference to this privacy notice to consent to your data being processed.

As an alternative you may contact us via the e-mail addresses listed on our website. In this case the personal data of the user transmitted in their e-mail will be stored. In this context no data will be transmitted to third parties. The data will be used solely for processing the e-mail conversation.

The legal basis for processing data if the user has given consent is Art. 6 para. 1 lit. a GDPR.

The legal basis for processing data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. If the purpose of the e-mail is to conclude a contract, the additional legal basis for processing data is Art. 6 para. 1 lit. b GDPR.

We will process personal data from the input mask solely in order to process the contact and to conclude a contract. In the case of contact made by e-mail this also constitutes the required legitimate interest to process data. The processing of any other personal data when the contact form or e-mail is sent is solely for the purpose of preventing abuse of the contact form and to ensure the security of our information technology systems.

The data will be deleted as soon as they are no longer required for the purpose for which they were collected. In the case of a booking the storage period for data collected to conclude a contract is ten years as legally stipulated for accounting data.

In the case of personal data collected from the input mask of the contact form or those sent by e-mail, the data will be deleted as soon as the respective conversation with the user has been concluded. The conversation is considered to have been concluded when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

If your personal data are processed, you are a data subject pursuant to the GDPR and you have the following rights vis-à-vis the controller:

Right of information

You can request confirmation from the controller of whether we have processed personal data concerning you. If this is the case, you can request information from the controller about the following:

1. The purposes for which your personal data have been processed.
2. The categories of personal data that have been processed.
3. The recipients or the categories of recipients to whom your personal data have been disclosed or will be disclosed in the future.
4. The planned duration of storage of your personal data, or if it is not possible to give concrete information about this, the criteria used to determine the duration of storage.
5. The existence of a right to correct or delete personal data concerning you, a right to limit processing by the controller or a right to object to this processing.
6. The existence of a right to complain to a supervisory authority.
7. The right not to have the personal data of the person concerned collected.
8. The existence of automated decision-making, including profiling, as referred to in Art. 22 (1) and (4) GDPR and – at least in those cases – meaningful information about the logic involved, as well as the reach and the intended consequences of such processing for the person concerned.

You have a right to request information about whether personal data concerning you have been transmitted to a third-party country or to an international organization. In this context you may ask to be informed of the appropriate safeguards pursuant to Art. 4 6 GDPR in connection with the transfer.

Right to rectification

You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must carry out the rectification without undue delay.

Right to restriction of processing

You may ask for the processing of personal data concerning you to be restricted under the following conditions:

1. If you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data.
2. The processing is unlawful, and you oppose the deletion of the personal data and request the restriction of their use instead.
3. The controller no longer needs the personal data for processing purposes, but you require them for the assertion, pursuit or defense of legal claims.
4. If you have lodged an objection to the processing pursuant to Art. 21 para. 1 GDPR and it is not yet certain whether the legitimate reasons of the controller override your reasons.

If the processing of personal data concerning you has been restricted, such data may only be processed – apart from being stored – with your consent or for the assertion, pursuit or defense of legal claims or to defend the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

Right to deletion
Obligation to delete

You can ask the controller to delete personal data concerning you without undue delay. The controller is obliged to delete personal data without undue delay insofar as one of the following grounds applies:

1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
2. You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
3. You lodge an objection to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you lodge an objection to the processing pursuant to Art. 21 (2) GDPR.
4. The personal data concerning you have been processed unlawfully.
5. The personal data concerning you must be deleted in order to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
6. The personal data concerning you have been collected in connection with the provision of information society services pursuant to Article 8(1) GDPR.

Information to third parties

If the controller has made personal data concerning you public and is obliged to delete these data pursuant to Art. 17 para. 1 GDPR, the controller shall take reasonable steps, including technical measures, taking into account the available technology and the implementation costs, to notify those responsible for processing personal data that you, as the person concerned, have asked for all links to these personal data or copies or replicas thereof to be deleted.

Exceptions

The right to deletion does not apply if the processing is necessary for the following reasons:

1. To exercise the right to freedom of opinion and information.
2. To fulfil a legal obligation for which the processing is required according to Union law or that of the Member States, to which the controller is subject, or to carry out a task that is in the public interest or for the exercise of official authority vested in the controller.
3. For reasons of the public interest in the public health sphere pursuant to Art. 9 para 2 lit. h and i as well as Art. 9 para 3 GDPR.
4. For archival, scientific, historical research or statistical purposes that are in the public interest pursuant to Art. 89 para 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the aims that the data processing was intended to achieve.
5. To assert, pursue, or defend legal claims.

Right to be informed

If you have asserted your right to rectification, deletion or restriction of processing vis-à-vis the controller, he or she is obliged to notify all recipients to whom personal data concerning you has been disclosed that the data have been rectified or deleted or their processing restricted, unless this proves to be impossible or entails a disproportionate effort.

You have the right to be informed by the controller of who these recipients are.

Right to data portability

You have the right to receive personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data were provided, insofar as

1. the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
2. the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be impaired by this.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right to object

You have the right to object at any time, on grounds ensuing from your particular situation, to the processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions. The controller shall no longer process the personal data concerning you unless the controller can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or if the processing serves the assertion, pursuit or defense of legal claims.

If personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, including profiling insofar as it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data concerning you shall no longer be processed for these purposes.

You have the option, in connection with the use of information society services – notwithstanding Directive 2002/58/EC– to exercise your right to object by means of automated procedures that use technical specifications.

If the user contacts us by e-mail, they can object at any time to the storage of their personal data. In this event, the conversation cannot be continued.

Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of processing based on consent prior to its revocation.

Automated decision-making in individual cases, including profiling 

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or affects you in other, similarly significant ways. This does not apply if the decision

1. is necessary for the conclusion or fulfilment of a contract between you and the controller
2. is authorized by Union or Member State law to which the controller is subject and which also lays down appropriate measures to safeguard your rights and freedoms and legitimate interests, or
3. is made with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 (2) (a) or (g) applies and appropriate measures to safeguard your rights and freedoms and legitimate interests are in place.

Regarding the cases referred to in (1) and (3), the data controller shall implement appropriate measures to safeguard your rights and freedoms and legitimate interests, which must at a minimum include the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

a) Scope of the processing of personal data:

Our website embeds videos from YouTube, which is operated by Google.

The operator of this service is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. When a user clicks on a YouTube video embedded in our website, a connection to the YouTube server is established. The following data are transmitted:

• the IP address of the user

b) Legal basis:

The legal basis for the processing of this personal data is Art. 6 para. 1 lit. f GDPR.

c) Purpose of the data processing:

In order to integrate the videos, it is necessary for the third-party provider of this content to process the IP address of the user, as it would not be able to send the content to the user’s browser without the IP address. The IP address is therefore required to display this content.

Duration of storage:

The data are deleted by the website operator as soon as they are no longer required to achieve the purpose for which they were collected. You can find further information on how YouTube handles user data in YouTube’s privacy policy at: www.google.de/intl/de/policies/privacy

e) Possibility to object:

You can object to the processing described above by using a specially configured VPN client.

The controller as defined by the General Data Protection Regulation and other national data protection laws of the Member States as well as other data protection regulations is

Institut für Zeitgeschichte München−Berlin
Director Prof. Dr. Andreas Wirsching
Leonrodstraße 46 b
80636 Munich
Telephone: +49 89 12688-0
E-Mail: ifz[at]ifz-muenchen.de
Internet: www.ifz-muenchen.de

The controller’s data protection officer is

Dr. Esther-Julia Howell
Leonrodstraße 46 b
80636 Munich
Telephone: 089/12688-127

E-Mail: datenschutz[at]ifz-muenchen.de
Internet: www.ifz-muenchen.de